Work Here

Reporting Relationships
The Office Administrator shall be responsible to the Lead Pastor and will assist other members of the church staff and the chairpersons of all major committees.

Type of Position
This is a salaried position. The Office Administrator is expected to work Mondays – Thursdays from 8am-2pm (24 hours a week). Up to 2 weeks paid vacation annually as well as time off during holiday seasons when office is closed.

General Requirements
The Office Administrator shall exhibit a deep commitment to Christ; uphold the beliefs of the Global Methodist Church and work and act in a spirit of loyalty and cooperation with the staff and congregation of Christ Church.

Purpose of Position
To provide confidential secretarial services as well as perform routine office and informational duties.

Major Duties and Responsibilities
Communication
o Maintain and update church webpage regularly.
o Produce, edit, mail and email the monthly newsletter.
o Place ads in the local newspapers, etc., as needed.
o Send out special mailings; i.e. Stewardship Campaign.
o Send emails to notify committees of scheduled meetings.
o Layout, editing and production of weekly bulletins as well as any needed inserts for both Sunday services OR gather information for online Order of Worship and complete that page on the church website.
o Handle incoming calls and make appointments as needed.
o Select announcements, etc. for the outdoor sign for volunteer(s) to change.
o Keep an up-to-date electronic and paper calendar indicating planned events and personal commitments of staff personnel.
o Contact Trustees for emergency facility and van repair/servicing needs.
o Maintain Altar Flower Schedule.
o Administer Membership Care programs as needed.
o Prepare and communicate regular psalter readers, greeters, and communion servers.

Recording
o Gather information on all visitors for use by the staff in conjunction with the staff.
o Prepare Stewardship and Attendance report on a weekly basis.
o Sort any mail received
o Maintain individual and family memberships and address records in Church Membership Book and Elvanto in conjunction with the staff.
o Facilitate completion of all charge conference reports.
o Fill out and complete all denominational paperwork in conjunction with the Lead Pastor.
o Provide personal certificates to commemorate baptisms, confirmations, and special awards as needed.
o Submit proposed annual budget for office needs to the Finance Lead.
o Maintain a monthly file for vacation, sick leave, and time off requests for each employee on the payroll.

Serve as Financial Secretary for Christ Church
o Post electronic giving into system at least weekly and on last day of month. (Shared responsibility with Treasurer.)
o Work closely with the treasurer in maintaining office/postage accounts, receipts and expenses.
o Count receipts, and post receipts with the assistance of a volunteer.
o Place all checks in safe.

Office
o Source and order supplies to satisfy office, worship services, kitchen paper products, and janitorial supplies.
o Train volunteers for office work.
o Attend regular staff meetings; provide agenda and materials needed to complete for the Sunday bulletin.
o Prepare staff meeting devotion schedule.
o Attend church activities as requested by Lead Pastor.

Other duties as assigned by the Lead Pastor.